These Bylaws (referred to as the "Bylaws") govern the affairs of World Eskimo-Indian Olympics, Inc., a non-profit corporation (referred to as the "Corporation") organized under the Alaska Non-Profit Corporation Act (referred to as the "Act").
WHEREAS, We a voluntary group of Alaskan and American citizens having met the requirements as mentioned herein, 18 years of age or older, having formed a non-profit corporation for the accomplishment of the preservation and perpetuation or traditional Indian, Eskimo, and Aleut games and activities through the World Eskimo-Indian Olympics,
DO HEREBY RESOLVE, That the following rules and procedures shall be binding upon all Governors, officers and members of this corporation do further
RESOLVE, to promote the culture, social games, skills, dances, and traditions of Alaska, Greenland, Siberian, and Canadian Eskimos and those of the American and Alaskan Indians and Aleuts to ensure the achievements of the ultimate goals of the Corporation do establish the following bylaws of the Corporation.
1.01. The principal office of the Corporation in the State of Alaska shall be located in Fairbanks. The Corporation may have such other offices, either in Alaska or elsewhere, as the Board of Governors may determine. The Board of Governors may change the location of any office of the Corporation.
Registered Office and Registered Agent
1.02. The Corporation shall comply with the requirements of the Act and maintain a registered office and registered agent in Alaska. The registered office may, but need not, be identical with the Corporation's principal office in Alaska. The Board of Governors may change the registered office and the registered agent as provided in the Act.
2.01 There shall be three classes of members; Active members, Associate members, and Association members. Only Active members shall have voting rights.
2.02 Active Members shall be Board Members, Participating Athletes or their duly authorized representatives, Who are at least one-quarter (1/4) or more (Alaskan, Greenland, Siberian and Canadian) Eskimo, Aleut, Indian or American Indian and who are accepted into membership. The qualifications, rights and obligations of each class of membership shall be prescribed in the Bylaws of the Corporation.
2.03 Associate members shall be Volunteers, Coaches, Support Personnel or other duly authorized representatives. Associate members may not hold board office in the corporation or vote in board elections. Associate members may serve on advisory or sub-committees. Associate members may be selected as "honorary" associate members by the Board of Governors.
2.04 Association Members shall be Sponsors, foundations, trusts, endowments or entity that assists the corporation. Association members may not hold board office in the corporation or vote in board elections.
Admission of Members and Renewal of Membership
2.05. Natural persons may be admitted to membership in the Corporation by the Board of Governors. The Board of Governors may adopt and amend application procedures and qualifications for membership in the Corporation.
Membership Fees and Dues
2.06. The Board of Governors may set and change the amount of an initiation fee, if any, and the annual dues payable to the Corporation by members. Dues shall be payable [e.g., in advance on the first day of each fiscal year. The dues for a new member's first year shall be prorated from the first day of the month in which the member is admitted to membership through the end of the fiscal year.]
Certificates of Membership
2.07. The Board of Governors may provide for the issuance of certificates evidencing membership in the Corporation. When a person has been admitted as a member and has paid any required fees and dues, the Corporation shall issue a certificate of membership to the person. Membership certificates shall be signed by the Chairperson or a vice Chairperson and by the secretary or an assistant secretary. Membership certificates shall be numbered consecutively. If a certificate is lost, mutilated, or destroyed, a new certificate may be issued.
2.08. Each active member shall be entitled to one vote on each matter submitted to a vote of the members.
Resolution of Disputes
2.09. In any dispute between members relating to the activities of the Corporation, all parties involved shall cooperate in good faith to resolve the dispute. If the parties cannot resolve the dispute between themselves, they shall cooperate to select one or more mediators to help resolve the dispute. If no timely resolution of the dispute occurs through mediation, any party may demand binding arbitration the parties have met together with a mediator. This paragraph shall not apply to a dispute involving the Corporation as a party relating to the sanctioning, suspension, or expulsion of a member from the Corporation. The Board of Governors shall have the discretion to authorize the use of the Corporation's funds for mediation or arbitration of a dispute described in this paragraph.
Sanction, Suspension, or Termination of Members
2.10. The Board of Governors may impose reasonable sanctions on a member, or suspend or expel a member from the Corporation, for good cause after a hearing. Good cause includes the default of an obligation to the Corporation to pay fees or dues for a period of [e.g., 30] days following delivery of notice of default, or a material and serious violation of the Corporation's articles of incorporation, bylaws, or rules, or of law. The Board of Governors may not take any action against a member without giving the member adequate notice and an opportunity to be heard. To be deemed adequate, notice shall be in writing and delivered at least 14 days prior to the hearing. However, shorter notice may be deemed adequate if the Board of Governors determines that the need for a timely hearing outweighs the prejudice caused to the member and if a statement of the need for a timely hearing is included in the notice. If mailed, the notice shall be sent by registered or certified mail, return receipt requested. A member shall have the right to be represented by counsel at and before the hearing. The Board of Governors may impose sanctions, suspend a member, or expel a member by vote of a majority of Governors who are present and voting.
2.11. Any member may resign from the Corporation by submitting a written resignation to the secretary. The resignation need not be accepted by the Corporation to be effective. A member's resignation shall not relieve the member of any obligations to pay any dues, assessments, or other charges that had accrued and were unpaid prior to the effective date of the resignation.
2.12. A former member may submit a written request for reinstatement of membership. The Board of Governors may reinstate membership on any reasonable terms that the Board of Governors deems appropriate.
Transfer of Membership
2.13. Membership in the Corporation is not transferable or assignable. Membership terminates on the dissolution of the Corporation or the death of a member. Member-ship in the Corporation is not a property right that may be transferred after a member's death.
Waiver of Interest in Corporation Property
2.14. All real and personal property, including all improvements located on the property, acquired by the Corporation shall be owned by the Corporation. A member shall have no interest in specific property of the Corporation. Each member hereby expressly waives the right to require partition of all or part of the Corporation's property.
MEETINGS OF MEMBERS
3.01. Beginning in 1960, the Board of Governors shall hold an annual meeting of the members each year or at another time that the Board of Governors designates. If the day fixed for the annual meeting is a legal holiday in the State of Alaska, the meeting shall be held on the next business day. At the annual meeting, the members shall elect Governors and transact any other business that may come before the meeting. If, in any year, the election of Governors is not held on the day designated for the annual meeting, or at any adjournment of the annual meeting, the Board of Governors shall call a special meeting of the members as soon thereafter as possible to conduct the election of Governors.
3.02. Special meetings of the members may be called by the Chairperson, the Board of Governors, or not less than a quorum of the voting members.
Place of Meeting
3.03. The Board of Governors may designate any place, either within or out the State of Alaska, as the place of meeting for any annual meeting or for any special meeting called by the Board of Governors. If the Board of Governors does not designate the place of meeting, the meeting shall be held at the registered office-of the Corporation in Alaska.
Notice of Meetings
3.04. Written or printed notice of any meeting of members, not including the annual meeting, shall be delivered to each member entitled to vote at the meeting not less than ten (10) nor more than sixty (60) days before the date of the meeting. If the Corporation has more than 1,000 members at the time the meeting is scheduled or called, notice may be given by publication in any newspaper of general circulation in community in which principal office of corporation is located. The notice shall state the place, day, and time of the meeting, who called the meeting, and the general purpose or purposes for which the meeting is called. Notice shall be given by or at the direction of the Chairperson or secretary of the Corporation, or the officers or persons calling the meeting. If all of the members meet and consent to the holding of a meeting, any corporate action may be taken at the meeting regardless of a lack of proper notice.
The bylaws will be read establishing who is eligible to vote. A record log dated at the above mentioned meeting for determining the members entitled to vote will be kept. The list must contain a listing of members who are entitled to vote at the meeting, although not entitled to receive notice. The list must be available for inspection at the principal office, or other reasonable place in the city in which the meeting will be held, as specified in the meeting notice, during the period from two business days after notice is given until the meeting is held. Any member entitled to vote at the meeting is entitled to access to the list for the purpose of communicating with other members. The member or the member's agent or attorney is entitled to make the inspection on written demand, and to copy the list at a reasonable time and at the member's expense.
Annual Meeting Quorum
3.05. The members holding of the votes that may be cast at a meeting who attend the meeting in person shall constitute a quorum at that meeting. The members present at a duly called or held meeting at which a quorum is present may continue to transact business even if enough members leave the meeting so that less than a quorum remains. However, no action may be approved without the vote of at least a majority of the number of members required to constitute a quorum. If a quorum is present at no time during a meeting, a majority of the members present may adjourn and reconvene the meeting one time without further notice.
Actions of Membership
3.06. The membership shall try to act by consensus. However, the vote of a majority of voting members in good standing, present and entitled vote at a meeting at which a quorum is present, shall be sufficient to constitute the act of the membership unless the vote of a greater number is required by law or the bylaws. A member in good standing is one who has paid all required fees and dues and is not suspended as of the date of the meeting or of the notice of the meeting or days prior to the meeting. Voting shall be by ballot, Hand or voice, except that any election of Governors shall be by ballot if demanded by any voting member at the meeting before the voting begins.
3.07. A member entitled to vote may not vote by proxy.
Voting by Mail, Phone or Email
3.08. The Board of Governors may authorize members to vote by mail, phone or Email on the election of Governors and officers or on any other matter that may be voted on by the members.
BOARD OF GOVERNORS
Management of the Corporation
4.01. The affairs of the Corporation shall be managed by the Board of Governors.
Number, Qualifications, and Tenure of Governors
4.02. The number of Governors shall be (9) nine number of Governors, or a number determined by the Board of Governors that is not less than five and not greater than nine. Governors need not be residents of Alaska. Governors shall be members of the Corporation. Each Governors shall serve for a term of [e.g., two years]. The terms of the Governors shall be staggered so that the terms of half of the Governors shall begin in even numbered years and the terms of half of the Governors shall begin in odd-numbered years.
Nomination of Governors
4.03. At any meeting at which the election of a Governors occurs, a voting member in good standing or Governors may nominate a person with the second of any other voting member in good standing or Governors. In addition to nominations made at meetings, a nominating committee shall consider possible nominees and make nominations for each election of Governors. The secretary shall include the names nominated by the nomination committee, and any report of the committee, with the notice of the meeting at which the election occurs.
Election of Governors
4.04. A person who meets any qualification requirements to be a Governors and who has been duly nominated may be elected as a Governors. Governors shall be elected by the vote of the membership of the Corporation including Board of Governors. Governors shall be elected at the annual meeting of the World Eskimo-Indian Olympics by members including The Board of Governors. In electing Governors, members shall not be permitted to cumulate their votes by giving one candidate as many votes as the number of Governors to be elected or by distributing the same number of votes among any number of candidates. Each Governors shall hold office until a successor is elected and qualified. A Governor may be elected to succeed himself or herself as Governors.
4.05. Any vacancy occurring in the Board of Governors, and any Governors position to be filled due to an increase in the number of Governors, shall be filled by the Board of Governors. A vacancy is filled by the affirmative vote of a majority of the remaining Governors, even if it is less than a quorum of the Board of Governors, or if it is a sole remaining Governors. A Governors elected to fill a vacancy shall be elected for the unexpired term of the predecessor in office. Usually vacancies are filled from elected alternates to the Board of Governors.
4.06. The annual meeting of the Board of Governors may be held without notice other than these Bylaws. The annual meeting of the Board of Governors shall be held immediately after, and at the same place as, the annual meeting of members.
4.07. The Board of Governors may provide for regular meetings by resolution stating the time and place of such meetings. The meetings may be held either within or out the State of Alaska and may be held at the Corporation's registered office in Alaska if the resolution does not specify the location of the meetings. No notice of regular meetings of the Board is required other than a resolution of the Board of Governors stating the time and place of the meetings.
4.08. Special meetings of the Board of Governors may be called by or at the request of the Chairperson or quorum of Governors. A person or persons authorized to call special meetings of the Board of Governors may fix any place within [if desired, or out Alaska as the place for holding a special meeting. The person or persons calling a special meeting shall notify the secretary of the information required to be included in the notice of the meeting. The secretary shall give notice to the Governors as required in the Bylaws.
4.09. Written or printed notice of any special meeting of the Board of Governors shall be delivered to each Governors not less than e.g., seven nor more than 30 days before the date of the meeting. The notice shall state the place, day, and time of the meeting, who called the meeting, and the purpose or purposes for which the meeting is called.
4.10. Five (5) Governors or A majority of the number of Governors then in office shall constitute a quorum for the transaction of business at any meeting of the Board of Governors. The Governors present at a duly called or held meeting at which a quorum is present may continue to transact business even if enough Governors leave the meeting so that less than a quorum remains. However, no action may be approved without the vote of at least a majority of the number of Governors required to constitute a quorum. If a quorum is present at no time during a meeting, a majority of the Governors present may adjourn and reconvene the meeting one time without further notice.
Duties of Governors
4.11. Governors shall discharge their duties, including any duties as committee members, in good faith, with ordinary care, and in a manner they reasonably believe to be in the best interest of the corporation. Ordinary care is care that ordinarily prudent persons in similar positions would exercise under similar circumstances. In the discharge of any duty imposed or power conferred on Governors, they may in good faith rely on information, opinions, reports, or statements, including financial statements and other financial data, concerning the corporation or another person that were prepared or presented by a variety of persons, including officers and employees of the corporation, professional advisors or experts such as accountants or legal counsel. A Governors is not relying in good faith if the Governors has knowledge concerning a matter in question that renders reliance unwarranted.
4.12 Governors are not deemed to have the duties of trustees of a trust with respect to the corporation or with respect to any property held or administered by the corporation, including property that may be subject to restrictions imposed by the donor or transferor of the property.
To fulfill its purposes, the Board of Governors holds these powers and duties:
A. To manage the affairs and to protect the integrity of the corporation and the Board.
B. To develop other processes that promote and recognize the cultural, social games, skills, traditions, dances and educational quality and encourage improvement.
C. To establish criteria which, when met, entitle outstanding athletes to receive the status of accreditation, and to establish procedures by which the determination of accreditation is made.
D. To establish relationships through which membership entities can be recognized by W.E.I.O., and to establish procedures by which the determination of such recognition is made.
E. To appoint and terminate the General Manager of WEIO and such other persons as may be appropriate.
F. To establish policies and procedures by which the activities of the W.E.I.O. and the activities of the Corporation shall be carried out, including the selection of officers and committees for the Board.
G. To designate two persons not currently serving on the Board of Governors to serve as alternates, or four officers positions for Board of Governors.
H. To work with the Committees of the Board to identify nominees for the public member on the committees of WEIO Board of Governors.
I. To use the name, trademarks, and logos of W.E.I.O. in accordance with Corporate policies.
J. To establish a separate identity for the W.E.I.O.'s work and to assure appropriate registration of its corporate name and its logos and trademarks.
K .To publish in electronic or print form books, pamphlets and other materials needed to carry out and explain W.E.I.O. activities.
L. To establish a budget, disburse funds, contract for an annual external financial audit, oversee and review that audit, and otherwise to manage the financial affairs of the World Eskimo-Indian Olympics.
M. To receive gifts, trusts, endowments and grants to support WEIO activities.
N. To authorize or ratify the execution of contracts, agreements and other legal instruments in the name of WEIO.
O. To exercise such other powers as shall be necessary and proper in fulfilling the responsibilities of the Board of Governors as described in law or in these Bylaws or in the Bylaws of the Corporation.
Duty to Avoid Improper Distributions
4.13. Governors who vote for or assent to improper distributions are jointly and severally liable to the corporation for the value of improperly distributed assets, to the extent that debts, obligations, and liabilities of the corporation are not thereafter paid and discharged. Any distribution made when the corporation is insolvent, other than in payment of corporate debts, or any distribution that would render the corporation insolvent is an improper distribution. A distribution made during liquidation without payment and discharge of or provision for all known debts, obligations, and liabilities is also improper. Governors present at a board meeting at which the improper action is taken are presumed to have assented, unless they dissent in writing. The written dissent must be filed with the secretary before adjournment or mailed to the secretary by registered mail immediately after adjournment.
A Governors is not liable if, in voting for or assenting to a distribution, the Governors (1) relies in good faith and with ordinary care on information, opinions, reports, or statements, including financial statements and other financial data, prepared or presented by one or more officers or employees of the corporation; legal counsel, public accountants, or other persons as to matters the Governors reasonably believes are within the person's professional or expert competence; or a committee of the Board of Governors of which the Governors is not a member; (2) while acting in good faith and with ordinary care, considers the assets of the corporation to be at least that of their book value; or (3) in determining whether the corporation made adequate provision for payment, satisfaction, or discharge of all of its liabilities and obligations, relied in good faith and with ordinary care on financial statements or other information concerning a person who was or became contractually obligated to satisfy or discharge some or all of these liabilities or obligations. Furthermore, Governors are protected from liability if, in the exercise of ordinary care, they acted in good faith and in reliance on the written opinion of an attorney for the corporation.
Governors who are held liable for an improper distribution are entitled to contribution from persons who accepted or received the improper distributions knowing they were improper. Contribution is in proportion to the amount received by each such person.
Delegation of Duties
4.14. Governors are entitled to select advisors and delegate duties and responsibilities to them, such as the full power and authority to purchase or otherwise acquire stocks, bonds, securities, and other investments on behalf of the corporation; and to sell, transfer, or otherwise dispose of the corporation's assets and properties at a time and for a consideration that the advisor deems appropriate. The Governors have no liability for actions taken or omitted by the advisor if the Board of Governors acts in good faith and with ordinary care in selecting the advisor. The Board of Governors may remove or replace the advisor, with or without cause.
4.15. Contracts or transactions between Governors, officers, or members who have a financial interest in the matter are not void or voidable solely for that reason. Nor are they void or voidable solely because the Governors, officer, or member is present at or participates in the meeting that authorizes the contract or transaction, or solely because the interested party's votes are counted for the purpose. However, the material facts must be disclosed to or known by the board or other group authorizing the transaction, and adequate approval from disinterested parties must be obtained.
Actions of Board of Governors
4.16. The Board of Governors shall try to act by consensus. However, the vote of a majority of Governors present and voting at a meeting at which a quorum is present shall be sufficient to constitute the act of the Board of Governors unless the act of a greater number is required by law or the bylaws. A Governors who is present at a meeting and abstains from a vote is considered to be present and voting for the purpose of determining the decision of the Board .
4.17. A Governors may not vote by proxy.
4.18. Governors shall not receive salaries for their services. The Board of Governors may adopt a resolution providing for payment to Governors of a fixed sum and expenses of attendance, if any, for attendance at each meeting of the Board of Governors. Meeting fees may be granted if approved by the Board of Governors. Governors may receive travel expenses when approved by the board for board business. A Governors may serve the Corporation in any other capacity and receive compensation for those services. Any compensation that the Corporation pays to a Governors shall be commensurate with the services performed and reasonable in amount.
Removal of Governors
4.19. The Board of Governors or members may vote to remove a Governor[s] at any time, with only for good cause. Good cause for removal of a Governors shall include the unexcused failure to attend four (4) consecutive meetings of the Board of Governors. A meeting to consider the removal of a Governors may be called and noticed following the procedures provided in the bylaws. The notice of the meeting shall state that the issue of possible removal of the Governors will be on the agenda and the notice shall state the possible cause for removal. The Governors shall have the right to present evidence at the meeting as to why he or she should not be removed, and the Governors shall have the right to be represented by an attorney at and before the meeting. At the meeting, the Corporation shall consider possible arrangements for resolving the problems that are in the mutual interest of the Corporation and the Governors. A Governors may be removed by the affirmative vote of , fifty one(51%)] percent of the Board of Governors or members.
5.01. The officers of the Corporation shall be a Chairperson, vice Chairpersons, Secretary and a Treasurer. The Board of Governors may create additional officer positions, define the authority and duties of each such position, and elect or appoint persons to fill the positions.
5.02 Board Member Development
1. Each Board Member shall be responsible for preparing himself or herself to undertake the responsibilities and carry out the duties of the office.
A. Each member will acquire the level of knowledge necessary to enable him or her to perform the duties of the office in an informed and competent manner and to meet his or her fiduciary obligations.
B. The Board will maintain memberships, corporate or individual, in those organizations and groups determined by the Board .
C. The Board will conduct orientation for any new member which shall include a thorough review and briefing of the policy making role of the Board and its role.
D. The WEIO. will develop an in-house training program and maintain a continuous review of outside educational programs available for Board members and recommend particular programs for its Board members.
2. Board Officers and Offices
A. Chairman and Vice-Chairman
1. There shall be a Chairman and a Vice-Chairman designated by the members of The Board of Directors from among the active members of the Board.
2. The Chairman may not transfer his authority or duties to another. In the absence of the Chairman, the Vice Chairman shall hold this authority. In the absence of both the Chairman and Vice Chairman, the treasurer will perform the duties of chairperson in the absence of the above mentioned the attending members shall elect a temporary Chairman for that meeting only.
B. Chairperson's Duties and Authority
1. The primary duties of the Chairperson are to ensure the integrity of the Board Process and preside over the Board's activities to make certain they are consistent with the policies of W.E.I.O. and within other restraints that may be imposed by other sources. The Chairperson shall be the spokesman for the Board, except when the Board specifically provides otherwise. The Chairperson has authority to make decisions for the Board when compelled to do so but only within the parameters of the policies of the Board for the governance of and the conduct of its own affairs.
2. The Chairperson will guide the discussions and deliberations of the Board so that they are consistent with the levels of policy development and issue resolution which the Board has kept to itself. The Chairperson will guide the business of the Board of Governors to avoid those issues which are clearly within the province of the General Manager. In conducting Board meetings, the Chairperson must allow for fair, timely and thorough discussion while being mindful of the time constraints on the Board and must direct the discussion so as to retain focus. The Chairperson shall exercise those prerogatives and powers set forth in the latest edition of Robert's Rules of Order which shall be observed as the parliamentary procedure of the Board, unless suspended by the Board of Governors.
3. The Chairperson's authority is set forth in Robert's Rules of Order, latest edition, and is circumscribed by the policies of the Board on Governance. The Chairperson shall speak for the Board unless other provisions have been made by the Board. The Chairperson shall make interpretations of Board policy which shall be clearly stated and described, and fully reasoned.
4. The Chairperson's duties include convening meetings of the Board; certifying Board action, as required; naming members and temporary members to committees established by the Board and designating the Chair; performing any other duties required.
C. Vice Chairman's Duties and Authority
1. The Vice Chairperson shall carry out the duties of the Chairman in the absence of the Chairman.
Election and Term of Office
5.03. The officers of the Corporation shall be elected annually by the Board of Governors at the regular annual meeting of the Board of Governors. If the election of officers is not held at this meeting, the election shall be held as soon thereafter as conveniently possible. Each officer shall hold office until a successor is duly selected and qualified. An officer may be elected to succeed himself or herself in the same office.
5.04. Any officer elected or appointed by the Board of Governors or membership may be removed by the Board of Governors or membership only with good cause. The removal of an officer shall be without prejudice to the rights, if any, of the officer.
5.05. A vacancy in any office may be filled by the Board of Governors for the unexpired portion of the officer's term.
5.06. The Chairperson shall be the chief executive officer of the Corporation. The Chairperson shall supervise and control all of the business and affairs of the Corporation. The Chairperson shall preside at all meetings of the members and of the Board of Governors. The Chairperson may execute any deeds, mortgages, bonds, contracts, or other instruments that the Board of Governors have authorized to be executed. However, the Chairperson may not execute instruments on behalf of the Corporation if this power is expressly delegated to another officer or agent of the Corporation by the Board of Governors, the bylaws, or statute. The Chairperson shall perform other duties prescribed by the Board of Governors and all duties incident to the office of Chairperson.
5.07. When the Chairperson is absent, is unable to act, or refuses to act, a vice Chairperson shall perform the duties of the Chairperson. When a vice Chairperson acts in place of the Chairperson, the vice Chairperson shall have all the powers of and be subject to all the restrictions upon the Chairperson. A vice Chairperson shall perform other duties as assigned by the Chairperson or Board of Governors.
5.08. The treasurer shall:
(a) Have charge and custody of and be responsible for all funds and securities of the Corporation.
(b) Receive and give receipts for moneys due and payable to the Corporation from any source.
(c) Deposit all moneys in the name of the Corporation in banks, trust companies, or other depositaries as provided in the bylaws or as directed by the Board of Governors or Chairperson.
(d) Write checks and disburse funds to discharge obligations of the Corporation. Funds may not be drawn from the Corporation or its accounts but only as mentioned in corporate bylaws or policies.
(e) Maintain the financial books and records of the Corporation.
(f) Prepare financial reports at least annually.
(g) The Treasurer shall preside as chairperson of the Finance Committee at all meetings.
(h) Perform other duties as assigned by the Chairperson or by the Board of Governors.
(i) If required by the Board of Governors, give a bond for the faithful discharge of his or her duties in a sum and with a surety as determined by the Board of Governors.
(j) Perform all of the duties incident to the office of treasurer.
5.09. The Secretary shall:
(a) Give all notices as provided in the bylaws or as required by law.
(b) Take minutes of the meetings of the members and of the Board of Governors and keep the minutes as part of the corporate records.
(c) Maintain custody of the corporate records and of the seal of the Corporation.
(d) Affix the seal of the Corporation to all documents as authorized.
(e) Keep a register of the mailing address of each [If corporation has members, add: member], Governors, officer, and employee of the Corporation.
(f) Perform duties as assigned by the Chairperson or by the Board of Governors.
(g) Perform all duties incident to the office of secretary.
Establishment of Committees
6.01. The Board of Governors may adopt a resolution establishing one or more committees delegating specified authority to a committee, and appointing or removing members of a committee. A committee shall include two or more Governors and may include persons who are not Governors. If the Board of Governors delegates any of its authority to a committee, the majority of the committee shall consist of Governors. The Board of Governors may establish qualifications for membership on a committee. The Board of Governors may delegate to the Chairperson its power to appoint and remove members of a committee that has not been delegated any authority of the Board of Governors. The establishment of a committee or the delegation of authority to it shall not relieve the Board of Governors, or any individual Governors, of any responsibility imposed by the Bylaws or otherwise imposed by law. No committee shall have the authority of the Board of Governors to:
(a) Amend the articles of incorporation.
(b) Adopt a plan of merger or a plan of consolidation with another corporation.
(c) Authorize the sale, lease, exchange, or mortgage of all or substantially all of the property and assets of the Corporation.
(d) Authorize the voluntary dissolution of the Corporation.
(e) Revoke proceedings for the voluntary dissolution of the Corporation.
(f) Adopt a plan for the distribution of the assets of the Corporation.
(g) Amend, alter, or repeal the bylaws.
(h) Elect, appoint, or remove a member of a committee or a Governors or officer of the Corporation.
(i) Approve any transaction to which the Corporation is a party and that involves a potential conflict of interest as defined in paragraph 7.04, below.
(j) Take any action outside the scope of authority delegated to it by the Board of Governors.
(k) Take final action on a matter that requires the approval of the members.
Authorization of Specific Committees
6.02. There shall be the following committees: Executive, Finance, Nominating, Bylaws, Personnel and Program Committees. The Board of Governors shall define the activities and scope of authority of each committee by resolution.
Term of Office
6.03. Each member of a committee shall continue to serve on the committee until the next annual meeting of the members of the Corporation and until a successor is appointed. However, the term of a committee member may terminate earlier if the committee is terminated, or if the member dies, ceases to qualify, resigns, or is removed as a member. A vacancy on a committee may be filled by an appointment made in the same manner as an original appointment. A person appointed to fill a vacancy on a committee shall serve for the unexpired portion of the terminated committee member's term.
Committee's Chair and Vice-Chair
6.04. One member of each committee shall be designated as the chair of the committee and another member of each committee shall be designated as the vice-chair. The chair and vice-chair shall be appointed by the Chairperson of the Corporation. The chair shall call and preside at all meetings of the committee. When the chair is absent, is unable to act, or refuses to act, the vice-chair shall perform the duties of the chair. When a vice-chair acts in place of the chair, the vice-chair shall have all the powers of and be subject to all the restrictions upon the chair.
Notice of Meetings
6.05. Written or printed notice of a committee meeting shall be delivered to each member of a committee not less than seven nor more than 30 days before the date of the meeting. The notice shall state the place, day, and time of the meeting, and the purpose or purposes for which the meeting is called.
6.06. 51% of the number of members of a committee shall constitute a quorum for the transaction of business at any meeting of the committee. The committee members present at a duly called or held meeting at which a quorum is present may continue to transact business even if enough committee members leave the meeting so that less than a quorum remains. However, no action may be approved without the vote of at least a majority of the number of committee members required to constitute a quorum. If a quorum is present at no time during a meeting, the chair may adjourn and reconvene the meeting one time without further notice.
Actions of Committees
6.07. Committees shall try to take action by consensus. However, the vote of a majority of committee members present and voting at a meeting at which a quorum is present shall be sufficient to constitute the act of the committee unless the act of a greater number is required by law or the bylaws. A committee member who is present at a meeting and abstains from a vote is considered to be present and voting for the purpose of determining the act of the committee.
6.08. A committee member may not vote by proxy.
6.09. Committee members shall not receive salaries for their services. The Board of Governors may adopt a resolution providing for payment to committee members of a fixed sum and expenses of attendance, if any, for attendance at each meeting of the committee. A committee member may serve the Corporation in any other capacity and receive compensation for those services. Any compensation that the Corporation pays to a committee member shall be commensurate with the services performed and shall be reasonable in amount.
6.10. Each committee may adopt rules for its own operation not inconsistent with the bylaws or with rules adopted by the Board of Governors.
TRANSACTIONS OF THE CORPORATION
7.01. The Board of Governors may authorize any officer or agent of the Corporation to enter into a contract or execute and deliver any instrument in the name of and on behalf of the Corporation. This authority may be limited to a specific contract or instrument or it may extend to any number and type of possible contracts and instruments.
7.02. All funds of the Corporation shall be deposited to the credit of the Corporation in banks, trust companies, or other depositaries that the Board of Governors selects.
7.03. The Board of Governors may accept on behalf of the Corporation any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the Corporation. The Board of Governors may make gifts and give charitable contributions that are not prohibited by the bylaws, the articles of incorporation, state law, and any requirements for maintaining the Corporation's federal and state tax status.
Potential Conflicts of Interest
7.04. The Corporation shall not make any loan to a Governors or officer of the Corporation. A member, Governors, officer, or committee member of the Corporation may lend money to and otherwise transact business with the Corporation except as otherwise provided by the bylaws, articles of incorporation, and all applicable laws. Such a person transacting business with the Corporation has the same rights and obligations relating to those matters as other persons transacting business with the Corporation. The Corporation shall not borrow money from or otherwise transact business with a member, Governors, officer, or committee member of the Corporation unless the transaction is described fully in a legally binding instrument and is in the best interests of the Corporation. The Corporation shall not borrow money from or otherwise transact business with a member, Governors, officer, or committee member of the Corporation without full disclosure of all relevant facts and without the approval of the Board of Governors or the members, not including the vote of any person having a personal interest in the transaction.
7.05. As long as the Corporation is in existence, and except with the prior approval of the Board of Governors or the members, no member, Governors, officer, or committee member of the Corporation shall:
(a) Do any act in violation of the bylaws or a binding obligation of the Corporation.
(b) Do any act with the intention of harming the Corporation or any of its operations.
(c) Do any act that would make it impossible or unnecessarily difficult to carry on the intended or ordinary business of the Corporation.
(d) Receive an improper personal benefit from the operation of the Corporation.
(e) Use the assets of this Corporation, directly or indirectly, for any purpose other than carrying on the business of this Corporation.
(f) Wrongfully transfer or dispose of Corporation property, including intangible property such as good will.
(g) Use the name of the Corporation (or any substantially similar name) or any trademark or trade name adopted by the Corporation, except on behalf of the Corporation in the ordinary course of the Corporation's business.
(h) Disclose any of the Corporation business practices, trade secrets, or any other information not generally known to the business community to any person not authorized to receive it.
BOOKS AND RECORDS
Required Books and Records
8.01. The Corporation shall keep correct and complete books and records of account. The Corporation's books and records shall include:
(a) A file-endorsed copy of all documents filed with the State of Alaska, relating to the Corporation, including, but not limited to, the articles of incorporation, and any articles of amendment, restated articles, articles of merger, articles of consolidation, and statement of change of registered office or registered agent.
(b) A copy of the bylaws, and any amended versions or amendments to the bylaws.
(c) Minutes of the proceedings of the members, Board of Governors, and committees having any of the authority of the Board of Governors.
(d) A list of the names and addresses of the members, Governors, officers, and any committee members of the Corporation.
(e) A financial statement showing the assets, liabilities, and net worth of the Corporation at the end of the three most recent fiscal years.
(f) A financial statement showing the income and expenses of the Corporation for the three most recent fiscal years.
(g) All rulings, letters, and other documents relating to the Corporation's federal, state, and local tax status.
(h) The Corporation's federal, state, and local information or income tax returns for each of the Corporation's three most recent tax years.
Inspection and Copying
8.02. Any member, Governors, officer, or committee member of the Corporation may inspect and receive copies of all books and records of the Corporation required to be kept by the bylaws. Such a person may inspect or receive copies if the person has a proper purpose related to the person's interest in the Corporation and if the person submits a request in writing. Any person entitled to inspect and copy the Corporation's books and records may do so through his or her attorney or other duly authorized representative. A person entitled to inspect the Corporation's books and records may do so at a reasonable time no later than seven working days after the Corporation's receipt of a proper written request. The Board of Governors may establish reasonable fees for copying the Corporation's books and records by members. The fees may cover the cost of materials and labor, but may not exceed 10 cents per page. The Corporation shall provide requested copies of books or records no later than seven working days after the Corporation's receipt of a proper written request.
8.03. Any member shall have the right to have an audit conducted of the Corporation's books. The member requesting the audit shall bear the expense of the audit unless the members vote to authorize payment of audit expenses. The member requesting the audit may select the accounting firm to conduct the audit. A member may not exercise these rights to compel audits so as to subject the Corporation to an audit more than once in any fiscal year.
The fiscal year of the Corporation shall begin on the first day of October and end on the last day in September in each year.
When Indemnification is Required, Permitted, and Prohibited
10.01. (a) The Corporation shall indemnify a Governors, officer, committee member, employee, or agent of the Corporation who was, is, or may be named defendant or respondent in any proceeding as a result of his or her actions or omissions within the scope of his or her official capacity in the Corporation. For the purposes of this article, an agent includes one who is or was serving at the request of the Corporation as a Governors, officer, partner, venture, proprietor, trustee, partnership, joint venture, sole proprietorship, trust, employee benefit plan, or other enterprise. However, the Corporation shall indemnify a person only if he or she acted in good faith and reasonably believed that the conduct was in the Corporation's best interests. In a case of a criminal proceeding, the person may be indemnified only if he or she had no reasonable cause to believe that the conduct was unlawful. The Corporation shall not indemnify a person who is found liable to the Corporation or is found liable to another on the basis of improperly receiving a personal benefit. A person is conclusively considered to have been found liable in relation to any claim, issue, or matter if the person has been adjudged liable by a court of competent jurisdiction and all appeals have been exhausted.
(b) The termination of a proceeding by judgment, order, settlement, conviction, or on a plea of nolo contendere or its equivalent does not necessarily preclude indemnification by the Corporation.
(c) The Corporation shall pay or reimburse expenses incurred by a Governors, officer, applicable, member, committee member, employee, or agent of the Corporation in connection with the person's appearance as a witness or other participation in a proceeding involving or affecting the Corporation when the person is not a named defendant or respondent in the proceeding.
(d) In addition to the situations otherwise described in this paragraph, the Corporation may indemnify a Governors, officer, member, committee member, employee, or agent of the Corporation to the extent permitted by law. However, the Corporation shall not indemnify any person in any situation in which indemnification is prohibited by the terms of paragraph 10.01(a), above.
(e) Before the final disposition of a proceeding, the Corporation may pay indemnification expenses permitted by the bylaws and authorized by the Corporation. However, the Corporation shall not pay indemnification expenses to a person before the final disposition of a proceeding if: the person is a named defendant or respondent in an proceeding brought by the Corporation one or more members; or the person is alleged to have improperly received a personal benefit or committed other willful or intentional misconduct.
(f) If the Corporation may indemnify a person under the bylaws, the person may be indemnified against judgments, penalties, including excise and similar taxes, fines, settlements, and reasonable expenses (including attorney's fees) actually incurred in connection with the proceeding. However, if the proceeding was brought by or on behalf of the Corporation, the indemnification is limited to reasonable expenses actually incurred by the person in connection with the proceeding.
Procedures Relating to Indemnification Payments
10.02. (a) Before the Corporation may pay any indemnification expenses (including attorney's fees), the Corporation shall specifically determine that indemnification is permissible, authorize indemnification, and determine that expenses to be reimbursed are reasonable, except as provided in paragraph 10.02(c), below. The Corporation may make these determinations and decisions by any one of the following procedures:
(i) Majority vote of a quorum consisting of Governors who, at the time of the vote, are not named defendants or respondents in the proceeding.
(ii) If such a quorum cannot be obtained, by a majority vote of a committee of the Board of Governors, designated to act in the matter by a majority vote of all Governors, consisting solely of two or more Governors who at the time of the vote are not named defendants or respondents in the proceeding.
(iii) Determination by special legal counsel selected by the Board of Governors by vote as provided in paragraph 10.02(a)(i) or 10.02(a)(ii), or if such a quorum cannot be obtained and such a committee cannot be established, by a majority vote of all Governors or determined by insurance courier.
(iv) Majority vote of members, excluding Governors who are named defendants or respondents in the proceeding.]
(b) The Corporation shall authorize indemnification and determine that expenses to be reimbursed are reasonable in the same manner that it determines whether indemnification is permissible. If the determination that indemnification is Permissible is made by special legal counsel, authorization of indemnification and determination of reasonableness of expenses shall be made in the manner specified by paragraph 1 0.02(a)(iii), above, governing the selection of special legal counsel. A provision contained in the articles of incorporation, the bylaws, or a resolution of members or the Board of Governors that requires the indemnification permitted by paragraph 10.01, above, constitutes sufficient authorization of indemnification even though the provision may not have been adopted or authorized in the same manner as the determination that indemnification is permissible.
(c) The Corporation shall pay indemnification expenses before final disposition of a proceeding only after the Corporation determines that the facts then known would not preclude indemnification and the Corporation receives a written affirmation and undertaking from the person to be indemnified.
The determination that the facts then known to those making the determination would not preclude indemnification and authorization of payment shall be made in the same manner as a determination that indemnification is permissible under paragraph 10.02(a), above. The person's written affirmation shall state that he or she has met the standard of conduct necessary for indemnification under the bylaws. The written undertaking shall provide for repayment of the amount paid or reimbursed by the Corporation if it is ultimately determined that the person has not met the requirements for indemnification. The undertaking shall be an unlimited general obligation of the person, but it need not be secured and it may be accepted without reference to financial ability to make repayment.
(d) Any indemnification or advance of expenses shall be reported in writing to the members of the Corporation. The report shall be made with or before the notice or waiver of notice of the next membership meeting, or with or before the next submission to members of a consent to action without a meeting. In any case, the report shall be sent within the 12-month period immediately following the date of the indemnification or advance.
Notice by Mail or Telegram
11.01. Any notice required or permitted by the bylaws to be given to a member, Governors, officer, or member of a committee of the Corporation may be given by mail or telegram. If mailed, a notice shall be deemed to be delivered when deposited in the United States mail addressed to the person at his or her address as it appears on the records of the Corporation, with postage prepaid. If given by telegram, a notice shall be deemed to be delivered when accepted by the telegraph company and addressed to the person at his or her address as it appears on the records of the Corporation. A person may change his or her address by giving written notice to the secretary of the Corporation.
Signed Waiver of Notice
11.02. Whenever any notice is required to be given under the provisions of the Act or under the provisions of the articles of incorporation or the bylaws, a waiver in writing signed by a person entitled to receive a notice shall be deemed equivalent to the giving of the notice. A waiver of notice shall be effective whether signed before or after the time stated in the notice being waived.
Waiver of Notice by Attendance
11.03. The attendance of a person at a meeting shall constitute a waiver of notice of the meeting unless the person attends for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.
SPECIAL PROCEDURES CONCERNING MEETINGS
Meeting by Telephone
12.01. The members, Board of Governors, and any committee of the Corporation may hold a meeting by telephone conference-call procedures in which all persons participating in the meeting can hear each other. The notice of a meeting by telephone conference must state the fact that the meeting will be held by telephone as well as all other matters required to be included in the notice. Participation of a person in a conference-call meeting constitutes presence of that person at the meeting].
Decision Without Meeting
12.02. Any decision required or permitted to be made at a meeting of the members, Board of Governors, or any committee of the Corporation may be made without a meeting. A decision without a meeting may be made if a written consent to the decision is signed by all of the persons entitled to vote on the matter. The original signed consents shall be placed in the Corporation minute book and kept with the Corporation's records.
Action By Non-unanimous Written Consent
12.02A. In accordance with the articles of incorporation, action may be taken by use of signed written consents by the number of members, Governors, or committee members whose votes would be necessary to take action at a meeting at which all such persons entitled to vote were present and voted. Each written consent must bear the date of signature of the person signing it. A consent signed by less than all of members, Governors, or committee members is not effective to take the intended action unless consents signed by the required number of persons are delivered to the Corporation within 60 days after the date of the earliest dated consent delivered to the Corporation.
Delivery must be made by hand, or by certified or registered mail, return receipt requested. The delivery may be made to the corporation's registered office, registered agent, principal place of business, transfer agent, registrar, exchange agent, or an officer or agent having custody of books in which the relevant proceedings are recorded. If the delivery is made to the Corporation's principal place of business, the consent must be addressed to the Chairperson or principal executive officer.
The Corporation will give prompt notice of the action taken to persons who do not sign consents. If the action taken requires documents to be filed with the state, the filed documents will indicate that the written consent procedures have been followed.
A telegram, telex, cablegram, or similar transmission by a member, Governors, or committee member, or a photographic, facsimile, or similar reproduction of a signed writing, is to be regarded as being signed by the member, Governors, or committee member.
Voting by Proxy
12.03. A person is not authorized to vote by proxy.
AMENDMENTS TO BYLAWS
The bylaws may be altered, amended, or repealed, and new bylaws may be adopted by the Board of Governors or only by the membership or either by the membership or the Board of Governors.
The notice of any meeting at which the bylaws are altered, amended, or repealed, or at which new bylaws are adopted shall include the text of the proposed bylaw provisions as well as the text of any existing provisions proposed to be altered, amended, or repealed. Alternatively, the notice may include a fair summary of those provisions. The following types of bylaw amendments may be adopted only by the members:
(a) Setting or changing the authorized number of Governors.
(b) Changing from a fixed number to a variable number of Governors or vice versa.
(c) Increasing or extending the terms of Governors.
(d) Increasing the quorum for membership meetings.
(e) Repealing, restricting, creating, expanding, or otherwise changing the proxy rights of members.
(f) Authorizing or prohibiting cumulative voting.
Dissolution of corporation
14.01 Upon dissolution of this corporation none of it's assets will be distributed to any members of the corporation, but will be totally distributed to charitable and service organizations that legally qualify as non-profit with purposes coinciding with those of this corporation
Legal Authorities Governing Construction of Bylaws
14.02. The bylaws shall be construed in accordance with the laws of the State of Alaska. All references in the bylaws to statutes, regulations, or other sources of legal authority shall refer to the authorities cited, or their successors, as they may be amended from time to time.
14.03. If any bylaw provision is held to be invalid, illegal, or unenforceable in any respect, the invalidity, illegality, or unenforceability shall not affect any other provision and the bylaws shall be construed as if the invalid, illegal, or unenforceable provision had not been included in the bylaws.
14.04. The headings used in the bylaws are used for convenience and shall not be considered in construing the terms of the bylaws.
14.05. Wherever the context requires, all words in the bylaws in the male gender shall be deemed to include the female or neuter gender, all singular words shall include the plural, and all plural words shall include the singular.
14.06. The Board of Governors may provide for a corporate seal. Such a seal would consist of two concentric circles containing the words " World Eskimo-Indian Olympics", "Alaska," in one circle and the word "Incorporated" in the other circle.
Power of Attorney
14.07. A person may execute any instrument related to the Corporation by means of a power of attorney if an original executed copy of the power of attorney is provided to the secretary of the Corporation to be kept with the Corporation records.
14.08. The bylaws shall be binding upon and inure to the benefit of the members, Governors, officers, committee members, employees, and agents of the Corporation and their respective heirs, executors, administrators, legal representatives, successors, and assigns except as otherwise provided in the bylaws.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and acting secretary of World Eskimo-Indian Olympics and that the foregoing Bylaws constitute the Bylaws of the Corporation. These Bylaws were duly adopted at a meeting of the Board of Governors held on ___on-file_ [date].
DATED: _on-file_ [date].
____ on-file ___ [signature]
Secretary of the Corporation